How to Hire a Bookkeeper

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hiring a bookkeeper

There are many bookkeeping businesses, so you’ll have plenty of choice. You could contact one directly, or you could ask if your business partners or clients have any recommendations. It’s often the case that your bookkeeper will be the constant accounting contact for your business. They’ll be best placed to answer questions about where the money is coming from, and where it’s going. Without proper bookkeeping, it would be easy for transactions to go unrecorded, left to pile up until the end of a financial period. Mistakes could be made and important details could be lost or forgotten.

Use one of our recommended background check companies to make the process easier. Most bookkeepers should have at least some experience with Microsoft Excel. Use our free Excel test to assess your candidates before hiring. For a small business with relatively straightforward finances, it’s generally more affordable than either a freelancer or a firm.

hiring a bookkeeper

A freelancer may or may not have experience working directly with CPAs. Ask about this during the consultation process, to determine their capacity for helping an accountant file your taxes on time. Your company may be growing, and you’re having trouble keeping track of your finances. Or you may be thinking about selling your business down the line, and know you need immaculate books to do so. If bookkeeping is not handled effectively, receipts and paperwork will pile up. An active membership in a professional group also helps a bookkeeper stay current with news, trends and best practices in the industry.

Outsourced bookkeeper

Also, some remote bookkeeping services are able to automatically import your financial information—transactions from bank and credit accounts, for instance. Xero is cloud accounting software that lets you handle all accounting and bookkeeping tasks on one platform. You can check product inventory, save contacts and evaluate business performance through generated reports. It also has a sales tax feature that helps you file your taxes and prepare sales tax returns with automatic calculations. Read our review of Xero for more information on features and pricing. While many of the best accounting software solutions can handle bookkeeping functions, some bookkeepers may prefer dedicated bookkeeping tools.

Operating in the [Industry], we are dedicated to ensuring financial clarity and fiscal responsibility for all our stakeholders. As we’ve covered in this guide, a bookkeeper is highly valuable to a small business and can provide more services than just financial recording and compliance. Often a bookkeeper will specialize in a particular industry, so it pays to ask them about this so that they can add even more value. Make sure that you get the best out of your business by hiring a bookkeeper to help you along your journey.

hiring a bookkeeper

In this guide we’ll look at what a bookkeeper can do for you, and when you might hire one for your business. A firm may employ a range of bookkeepers, from beginners to experts. It’s important to ask if they guarantee a certain level of quality, so the accuracy doesn’t change from person to person. Meanwhile, here are answers to some questions you might have about how to hire a bookkeeper for your company.Let Robert Half help you hire your next bookkeeper. These questions should give some insight into how the candidate thinks and processes challenging scenarios in a professional environment. Meanwhile, here are answers to some questions you might have about how to hire a bookkeeper for your company.\r\n\r\nLet Robert Half help you hire your next bookkeeper.

A bookkeeping firm employs multiple bookkeepers under one roof. If you’re worried about not having someone you can count on everyday, and don’t mind paying a bit more, a bookkeeping firm is a smart choice. Once you’ve narrowed down your options, conducting a thorough reference and background check is essential to ensure the credibility and reliability of the bookkeeper you’re considering. Given the sensitive nature of the work involved in bookkeeping, this step is critical and should be highly specific to the profession. Hiring the right bookkeeper is crucial for the financial well-being of your company. The ideal candidate should not only be proficient in managing your books but also be aligned with the goals and growth trajectory of your business.

What are the pros and cons of hiring a bookkeeper?

Your business is growing, you have an ambitious agenda, and you’re ready to reach the next level. As businesses evolve their accounting responsibilities become more complex and time-consuming. Ambitious companies end up spending a lot more time and focus on accounting when they would rather concentrate on core skills and long-term goals instead. Partnering with an outsourced bookkeeper empowers these companies to hand off routine workloads while getting strategic insights from a trusted expert. Additionally, there may be other responsibilities based on the unique needs of your business. For example, a bookkeeper may be required to learn a specific accounting software system or participate in certain meetings.

A bookkeeper is different from an accountant, a comptroller, a financial analyst, and other finance-related positions. While bookkeeping is more than just copying numbers into a spreadsheet, it is a basic finance position, so you don’t need to look for someone with decades of experience. While bookkeepers have no licensing requirements like a CPA, voluntary organizations can certify applicants.

  1. They should also articulate what happens if those promises are not met.
  2. Bookkeeping certifications are totally optional, unlike accounting, where a CPA designation is mandatory.
  3. Without proper bookkeeping, it would be easy for transactions to go unrecorded, left to pile up until the end of a financial period.
  4. Hiring an in-house bookkeeper is ideal if you have a medium-sized business and want to keep track of the bookkeeper’s day-to-day duties.

A freelance bookkeeper will charge either an hourly or flat rate. A good bookkeeper keeps your books clean and makes it easy for you to review and query the entries. Do your due diligence and ask for reference checks from accountants who have worked with your bookkeeping candidates. A talented bookkeeper can save you time, provide useful business reports, share insights and alert you to red flags, and help you manage your cash flow. Before diving into the hiring process, it’s important to recognize what you’re looking for in a bookkeeper.

Our Salary Calculator provides real-world salaries by location and can help you determine what level of compensation bookkeepers in your city or state might expect to earn. The first thing to decide is whether you need to hire a bookkeeper full time or engage someone on a temporary or temporary-to-hire basis. You could use a specialized staffing agency to find skilled candidates who would be a solid match for your company until you’re ready for a full-time hire.

What is the best online bookkeeping software?

Here are some popular bookkeeping and accounting programs to consider for your finance team. A bookkeeper is a finance team member who handles financial administrative tasks related to preparing your accounts and recording daily financial transactions. Bookkeepers and accountants work with the same financial information from your business. They can share that information using cloud-based accounting software. That means they can access your financials securely online, from anywhere.

If you like phone communication best then request bi-weekly check in calls. If you’re addicted to email then make sure they are tech-savvy and won’t waste your time on the phone. Bookkeeping takes different forms in different industries, and an expert in one industry may be unqualified to work in a different industry.

Find out what  measures a prospective bookkeeper takes to ensure digital security and personal privacy. Follow up by exploring what happens if security is breached for any reason. Kelly Main is staff writer at Forbes Advisor, specializing in testing and reviewing marketing software with a focus on CRM solutions, payment processing solutions, and web design software. Before joining the team, she was a content producer at Fit Small Business where she served as an editor and strategist covering small business marketing content.

One is not necessarily better than the other, but it’s important to understand the depth and breadth of resources at your bookkeeper’s disposal. Only partner with someone who can prove they have relevant degrees, certifications, and accomplishments. If you work with Quickbooks you will want to work with a QuickBooks Certified ProAdvisor, ideally one who is Top 10 in at least one region.

Access Xero features for 30 days, then decide which plan best suits your business. So both of them can both give you advice about where your business is right now – and where it’s heading. And bookkeeping might not be something you enjoy or have time to understand. Sign up to receive more well-researched small business articles and topics in your inbox, personalized for you. Consider administering a practical bookkeeping test or assessment to evaluate their technical skills and problem-solving abilities.

When finding a bookkeeper for your small business, you need someone who is trustworthy and able to keep your company’s financial details confidential. You can opt to hire a full-time bookkeeper, but many small businesses start by using a contractor until they grow into needing an employee on staff. A good job description for a bookkeeper is your starting point. We cover everything from identifying your specific needs to detailed background checks. Use this roadmap to find the bookkeeper who truly fits your business needs.

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